What goes to the Indiana apostille office
An apostille is issued by the state that produced the document, never by the state you happen to live in. Three documents in a Digital Nomad Visa file can send you to the Indiana office:
- Your university degree. You do not apostille the diploma itself. A Indiana notary certifies a true copy, and the Indiana office apostilles the notary’s signature. If the notary is commissioned in another state, that state’s office does it instead.
- Birth and marriage certificates issued in Indiana, when a spouse or children apply with you. Order a fresh certified copy first; a photocopy or an old hospital certificate cannot be apostilled.
- A certificate of incorporation or good standing, if you own the company that pays you and it is registered in Indiana. It is a public record and goes straight to the apostille office, with no notary.
Two documents never go to a state office. The FBI Identity History Summary and the SSA Certificate of Coverage are federal, and only the U.S. Department of State in Washington can apostille them. A Indiana apostille on the FBI check is the single most common wasted document I see. The FBI guide covers that route.
State apostille · Indiana
Indiana Secretary of State
- Fee
- $2 per document; free for birth certificates, diplomas and transcripts
- In person
- Same day if received before noon
- By mail
- 1 to 2 business days, plus mailing
- Where
- 302 W. Washington Street, Room E‑018, Indianapolis, IN 46204
Official page: www.in.gov. Fee and turnaround as published on 3 October 2026; if the office’s own page says otherwise, the office wins.
How to order it from Indiana
- Get the document in the form the office accepts: a notarised true copy of the degree, or a certified copy of the civil certificate issued within the last few months.
- Send it with the office’s request form, the fee and a prepaid return envelope, or walk it in if you are near Indianapolis.
- Ask for the apostille “for use in Spain”. The certificate is the same for every Hague country, but naming the country avoids a query.
- Only then send the document to the sworn translator. The translation must cover the apostille page, so a translation ordered first has to be redone.
Timing matters more than the fee. Civil certificates and the FBI check have short freshness windows, so I plan each Indiana order backwards from the filing date rather than ordering everything on day one. The apostille timing guide explains the sequence.
The Indiana tax comparison
Indiana taxes income at a flat 2.95%. Falls to 2.9% in 2027. In Spain the Beckham regime replaces federal plus state tax with a single 24% on work income up to €600,000, and Indiana stops taxing you once you are no longer resident there.
For a salary between roughly $90,000 and $250,000 the all-in burden under Beckham lands close to what you pay in Indiana today, sometimes a little above, sometimes below. Above that range Beckham’s flat rate is clearly lower than the federal brackets. You keep filing a U.S. federal return, with the Spanish tax credited against it.
Estimate your tax
Beckham Law Tax Calculator
Compare what you’d keep under Spain’s 24% flat expat rate vs. the standard progressive rates.
To see what lands in your account each month, run your gross salary through the gross-to-net calculator, and check the household threshold with the income checker.
Your consulate: Chicago
Indiana falls under the Spanish consulate in Chicago (also serves Illinois, Iowa, Kansas, Kentucky, Michigan, Minnesota, Missouri, Nebraska, North Dakota, Ohio, South Dakota and Wisconsin). That matters only if you apply from the United States for the one-year visa. See the Chicago consulate guide for its appointment system and document formatting.
Most of my clients do not use the consulate at all. They enter Spain as tourists and I file with the UGE in Madrid for the three-year residence permit, which skips the consular appointment and the year-one renewal. The two routes are compared in their own guide.
Getting started from Indiana
For a W‑2 employee the slow document is not the apostille, it is the SSA Certificate of Coverage, which your employer requests and which takes several weeks. I start that first, then time the Indiana apostilles and the FBI check so nothing expires while the certificate is on its way. A 1099 contractor skips the certificate and registers with Spanish Social Security instead.
I am a licensed Spanish attorney and I handle Digital Nomad Visa files for U.S. applicants only, which is why I know the Indiana office, the federal route and the sworn translators by name. The free assessment below tells you within 24 hours whether your Indiana profile fits and what to order first.